What is the proper way to file alphabetically?
The general rule for filing alphabetically is to arrange items in order from A (first) to Z (last). Use increasingly specific information to distinguish between and order separate items.
What are the indexing rules for alphabetic filing?
When indexing the name of an individual, arrange the units in this order: last name as Unit 1, first name or initial as Unit 2, and middle name or initial as Unit 3. When two names in Unit 1 begin with the same letter, you consider the next or second letter in arranging for alphabetical order.
What is alphabetizing in filing?
Indexing is deciding which name to file a record under and then arranging the units in that order. Alphabetizing – When you arrange names in alphabetical order, you are alphabetizing them. There are 3 basic categories for alphabetizing names: Personal Names, Business or Company Names, and Government Names.
What is a good filing system?
A good filing system should possess different qualities such as simplicity, economy, flexibility, safety, compactness, accessibility etc. Simplicity is the first quality of a proper filing system. A good filing system should be simple to operate.
Which is the correct way to file an alphabetical list?
There are three versions of alphabetical filing rules: Letter by letter: In this version, spaces between the words are disregarded. Word by word: Here, each word is filed on the basis of the first letter. Unit by unit: Here, each word, abbreviation, and initial is considered as a separate unit.
What are the rules for alphabetizing a list?
There are three versions of alphabetical filing rules: 1 Letter by letter: In this version, spaces between the words are disregarded. 2 Word by word: Here, each word is filed on the basis of the first letter. 3 Unit by unit: Here, each word, abbreviation, and initial is considered as a separate unit. More
How can I organize my files in alphabetical order?
Once you have all of the items you need to file, decide how you want to group the files. You can choose the dictionary format, in which all files are put in one alphabetical order, regardless of the type of file or the items it contains.
Which is the correct way to file word by letter?
Letter-by-letter filing considers each letter in each word in the order of appearance, ignoring any spaces between words. Word-by-word filing orders items based on the first letter of each word in succession. Unit-by-unit filing takes into account each word, abbreviation, and initial, ordering items according to these.